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Administrative Assistant

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Job Reference: G4S/TP/1765243/99210
Number of Positions: 1
Job Category: Security / Protective Services
Contract Type: Full Time
Salary: $14.00 - $14.00
Location: Willowbrook, Illinois
G4S Region: North America
Country:United States


G4S Business Unit:US Secure Solutions
Closing Date: October 13, 2017

Job Introduction:

PLEASE CLICK APPLY OR TEXT "JOBS" TO 561-660-9797 FROM YOUR SMARTPHONE!

The world's leading private security organization, G4S, has an immediate job opportunity for an Administrative Assistant 1. As an Administrative Assistant 1, you will be the first line of contact for external and internal customers has with G4S, therefore should keep a pleasant and professional demeanor and work space.  The Administrative Assistant 1 also provides assistance to the Human Resources Department by performing a set of specific duties as well as others duties as assigned.

G4S is a security provider for the United States government, fortune 500 companies, nuclear power plants, oil and gas companies, airport, ports, banks, hospitals, factories, warehouses, commercial facilities, residential communities and much more.

G4S offers job security, excellent pay and benefits, and career opportunities. We offer entry level careers, management careers, sales careers and executive careers across the United States and internationally.

Role Responsibility:

Specific Duties and Essential Functions

  • Answer incoming calls, forwarding to appropriate person for action
  • Assist in selection and placement process (e.g., prepare application packets, hire packets, schedule interviews and pre/post-employment training, enter data in the Human Resources Information System [HRIS])
  • Filing and maintenance of non-overhead personnel documents
  • Make copies of printed materials as needed
  • Assist in maintaining office machines
  • Assist with Training and human resources needs
  • Other Administrative office duties as directed; (e.g. ordering/receiving and issuance/maintenance of uniforms. Sort/issue paychecks to employees; I Pay assistance, handling of incoming and outgoing mail, enter and receive equipment/supply orders, etc.)

The Ideal Candidate:

Education, Licenses and Certifications Required

  • Must possess a high school diploma or equivalent
  • Have or have the ability to gain a state of Illinois Permanent Employee Registration Card (PERC)
  • Possess a valid driver’s license if driving a company-owned vehicle

Type and Length of Specific Experience Required

  • Must possess one or more of the following
    • Minimum of one (1) year experience in human resources or personnel administration field
    • Minimum of one (1) year experience in payroll, accounting, or other related field
    • Minimum of one (1) year experience in customer service

Skills Required

  • Proficient computer skills including Microsoft Office
  • Effective oral and written communication skills
  • Active listening skills
  • Ability to assess and evaluate situations effectively
  • Ability to identify critical issues quickly and accurately
  • Attention to detail

Other

  • Must be at least 18 years old or the minimum age required by the state, if higher
  • Must be a U.S. citizen or a foreign citizen authorized to legally work in the United States
  • Must submit to a pre-employment drug test
  • Must submit to an extensive background check, including criminal history, personal references, employment and education verifications, and Department of Motor Vehicle and credit checks if applicable
  • Must be able to provide, upon job offer, a DD214 discharge document with discharge status indicated, if prior military

Physical Requirements and Environment

Environment:         Office; minimal to no exposure to extreme temperatures is expected

Major Activity:        Working on PC while sitting

Physical efforts to carry out job duties:  Limited, to include some standing, bending, and limited stretching and reaching


About the Company:

EOE Minority/Female/Disabled/Veteran/Sexual Orientation/Gender Identity

G4S is an Equal Opportunity/Affirmative Action Employer
and an Alcohol- and Drug-Free Workplace

If you have any questions regarding Equal Employment Opportunity, Affirmative Action or Diversity and Inclusion, or have difficulty using the online system and require an alternate method to apply, please contact our Corporate Human Resources Department at (800) 506-6265.

To receive an update on your application status, please contact our local office by following this link: http://g4s.us/en/Contact-Us/Local-Offices


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